Collection and Use of Personal Information
Habitat Prince Edward Island collects personal information as necessary to administer our programs and services, including as described below. While Habitat for Humanity Prince Edward Island is not a public body under the Freedom of Information and Protection of Privacy Act (PEI), we strive to manage personal information in a manner consistent with the principles of that Act.
1.1 We may collect banking and credit card information to receive and process donations. In addition, we may collect contact information to acknowledge donations and issue tax receipts. We deeply appreciate your financial support. We may contact you to inform you of and to request your support for our future endeavours because you have demonstrated an interest in supporting Habitat’s mission, unless you ask us not to so.
1.2 We may collect family and neighbourhood statistics to raise awareness of and increase potential for fundraising and new family applicants.
1.3 We may collect your name, mailing address and email address to issue tax receipts, to inform you of our future endeavours, and to send you newsletters (if you have signed up for them).
1.4 We may collect other personal information with your consent or as permitted or required by law.
Disclosure of Personal Information
Habitat Prince Edward Island may disclose or transfer personal information as necessary to administer its programs and services, including as described below.
2.1 We may transfer personal information to our service providers who need access to personal information to carry out their work for us, including donation processing, communicating, data hosting, data processing and information technology, and other similar purposes. We use contractual or other means to require service providers to provide a level of security comparable to that provided under our Privacy Policy. Some of our service providers are located outside of Canada, including in the United States of America. Personal information stored or processed outside Canada may be subject to the laws of those jurisdictions, including lawful access by foreign authorities.
2.2 We may use and disclose personal information in connection with the proposed or actual financing, securitization, insuring, sale, assignment or other disposal of all or part of our organization or assets, for the purposes of evaluating and/or performing the proposed transaction. Assignees or successors of Habitat for Humanity PEI or our organization or assets may use and disclose your personal information for similar purposes as those described in this policy.
2.3 We may disclose personal information as necessary to meet legal, regulatory, insurance, audit and security requirements, or otherwise with your consent or as permitted or required by law.
2.4 We may share your personal information, such as your name, contact information and information about your past donations or other interactions, with Habitat for Humanity Canada so that they can contact you to inform you of upcoming events in your area, or to request your support. If you would prefer that we not share your personal information with our parent organization, please contact us as described below in Part 7.
Obtaining Consent
Habitat for Humanity Prince Edward Island is committed to obtaining your consent for the collection of your personal information and the subsequent use or disclosure of this information, unless otherwise permitted or required by law.
3.1 In obtaining consent, we make a reasonable effort to ensure that you are advised, in a manner that can be reasonably understood, of the purposes for which the information will be used, including by explaining our personal information handling practices in this Privacy Policy.
3.2 Consent can be obtained in many ways. Consent can be expressed or implied. In alignment with the Freedom of Information and Protection of Privacy Act (PEI), Habitat PEI will only gather personal information through implied consent depending on Gathering personal information through implied consent depends on
- the specific context;
- the individual’s reasonable expectations; and
- the sensitivity of the information being collected
In some circumstances, you may also provide your consent where notice has been provided regarding our collection of your personal information, and you have not withdrawn your consent for an identified purpose. In determining the appropriate form of consent, we will consider the sensitivity of the personal information and the reasonable expectations of individuals with whom we deal.
3.3 Generally, by providing us with personal information, we will assume that you consent to our collection, use and disclosure of such information for the purposes described in this Privacy Policy or otherwise at the time of collection. By providing us with personal information about another individual, you represent that you have consent from that person to provide his/her/their personal information to us.
3.4 You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice, by contacting our Chief Executive Officer. Please note that the withdrawal of your consent may impact our ability to serve you and to maintain our relationship.
3.5 In certain circumstances personal information can be collected, used or disclosed without your knowledge and consent. For example, to comply with a court order, local or federal regulations, or legally permitted inquiry by a government agency or to collect a debt owed to us. We may also collect, use and disclose information without your consent if it is reasonable for the purposes of establishing, managing or terminating an employment or volunteer relationship.
3.6 We may rely on third parties to obtain your consent to our collection, use and disclosure of personal information when we cannot seek consent directly from you. Examples are, but not limited to, vendor agencies that acquire new supporters on Habitat for Humanity PEI’s behalf via door-to-door, mall, street or telephone fundraising.
Protection of Personal Information
Habitat for Humanity PEI is committed to protecting your personal information by security safeguards appropriate to the sensitivity of the information.
4.1 We take reasonable steps to protect personal information against loss or theft, as well as unauthorized access, disclosure, copying, use or modification, regardless of the format in which it is held, including:
(i) physical security measures, such as locked filing cabinets and restricted access to areas where personal information is stored;
(ii) organizational security measures, such as employee training, security clearances and limiting access to a “need-to-know” basis; and
(iii) technological security measures, such as passwords and encryption, to prevent unauthorized access to personal information stored on computer systems.
4.2 When disposing of or destroying personal information which is no longer needed, we ensure that appropriate measures are taken regarding the disposal or destruction to prevent unauthorized parties from gaining access to the personal information. Habitat PEI’s record destruction methods prevent reconstruction of any personal information.
Retention of Personal Information
5.1 Habitat for Humanity PEI is committed to retaining your personal information only as long as necessary for the fulfillment of the purposes outlined above, to satisfy legal or regulatory requirements, or for the fulfillment of legitimate business purposes. Habitat PEI’s general record retention schedule is seven (7) years.
Access to and Correction of Personal Information
6.1 Habitat for Humanity PEI may establish and maintain a file of your personal information for the purposes described above, which will be accessible at the address listed below. Upon receipt of a written request, Habitat PEI will inform you of the existence, use and disclosure of your personal information and will give you access to that information, subject to applicable legal restrictions. You will also be able to challenge the accuracy and completeness of the information and have it amended as appropriate. In responding to your written request, we may require you to provide sufficient information to permit us to verify your identity before we provide an account of the existence, use and disclosure of your personal information, provide access to it, or make corrections. Please forward your request in writing to our Chief Executive Officer at the address set out below.
Questions and Contact Information
7.1 You may direct any questions or complaints concerning Habitat for Humanity PEI’s handling of personal information to our Chief Executive Officer:
ATTENTION: Pam Montgomery, Chief Executive Officer
HABITAT FOR HUMANITY PRINCE EDWARD ISLAND
14 MacAleer Drive, Unit 1, Charlottetown, Prince Edward Island C1E 2A1
Or by e-mail at: [email protected]If concerns are not resolved internally, individuals may contact the Office of the Information and Privacy Commissioner for Prince Edward Island for general guidance.
Internet Usage
8.1 When you visit Habitat PEI’s website at www.habitatpei.ca to obtain information about it, to research its products and services, or to use its online tools, please rest assured that we do not collect identifying information about you unless you specifically provide it. The only information we collect is non-identifying information (such as the ISP, the type of Internet browser used, the referring web site, the pages requested and the date and time of those requests), which we use to create aggregate data in order to determine the level of interest in the information provided on the website and to improve the content of the website.
8.2 We collect this non-identifying information using cookies and server log files, including IP addresses. Our website does not link IP addresses to any personally identifiable information. Cookies identify which areas of our website you have visited or customized and make these pages readily accessible the next time you visit. If you do not want non-identifying information collected with cookies, you can disable it by changing the settings of your internet browser.
8.3 In addition, we may provide links to other websites managed by third parties or permit third parties to offer users subscriptions and registration-based services through its website. As we cannot control or be responsible for the actions or policies of such third parties, you should check the applicable privacy policy of such third parties when visiting their websites or when providing any personal information to them. Please also note that we cannot control or prevent the use of cookies or any information obtained through cookies by such third parties.
8.4 Finally, please be advised that information voluntarily disclosed online in discussion areas and other public areas of our website or on Habitat PEI-sponsored pages on social media sites can be collected, used and disclosed by third parties. Any submissions made to discussion areas or other public areas on our website or on Habitat PEI-sponsored pages on social media sites are done at the user’s risk and with the understanding that such information may be accessible to third parties. We cannot control and will not be liable for any damages that may arise from such user activity.
Changes to Privacy Policy
9.1 Habitat for Humanity PEI reserves the right to modify our Privacy Policy at our sole discretion. We may periodically review and modify our Privacy Policy in response to developments and changes in privacy law. If we intend to use or disclose personal information for purposes materially different than those described in this Privacy Policy, we will make reasonable efforts to notify affected individuals, if necessary, including by revising this Privacy Policy. Any modifications shall be effective immediately upon its publication by any means, including posting on this website. You agree to regularly review our Privacy Policy posted at this website, be aware of any modifications and be bound by the same.